Document management C-Office

EDocman Plus software aims to digitize document management and operational operations, provide operational support features, automatically manage office business processes with high work efficiency.

C-Office - document management and operational software is an electronic office solution that provides agencies and businesses with a collaborative working environment with more than 20 useful application features integrated. in the same system on the website interface, serving all activities in electronic office applications. This is a product packaged from eDocman Plus solution - the award winning Sao Khue 2012 for the best software award organized by Vietnam Software & Services Association (VINASA). The CMC TS product has been developed and has been granted Copyright certificate No. 821/2012 / QTG by the Copyright Office under the Ministry of Culture, Sports and Tourism.

Highlight Features

Building on the Portal & Collbaration technology platform: Microsoft Sharepoint
An overall platform to deploy, integrate many applications
Scalability both in application and deployment scale
Easy to manipulate, quickly capture the information to be processed
Tight integration with Microsoft Office and Windows Explore
Business process automation - Easily customize processes
Connect via tablet devices, smart phones
Easy integration with other systems
Safe, confidential

Key Functions

Collaborative and executive feature group:
- Job management, job reminders: includes all executive jobs through the application of dispatch management, task management and project-related jobs, contracts ... Summary of all jobs received from the superior assigned to, the individual work, capture the status of handling the work, what job is due, what job is overdue ... Track, control the jobs transferred to people other handling, who is handling, not processed, is overdue or not .....
- Document management: control and trace the entire process of incoming documents, outgoing documents, signing documents, internal documents of the organization, knowing which documents are being processed and not processed , overdue documents, where are "congested" .... Allow leaders, managers can use computers, tablets, smartphones to direct and manage the work. directly on the electronic version via LAN and Internet environment. Total control
- Managing work schedule: Managing schedules of leaders during the week, in the month, managing company schedules, internal collaborative work calendars, shared resource usage calendar such as meeting rooms, vehicles. tools, projectors ...
Group document storage management features:
- Manage work records, project documents, contract documents ...: manage all current or digitized documents stored on the system, allowing decentralization of management, updating, and declaring. waterfall, search ... to each profile, directory, document in the file.
- Manage an organization's shared library of documents such as regulations, policies, procedures, instructions, forms, and shared documents.
Group of internal communication features:
- Internal news site: Allows editing files, posting articles on internal news sites. Allows managing many different news categories. Supports the most read statistics utility for the whole site or specific newsgroups. When the user views the article, it is possible to display the posts related to the article being read.
- Internal Notification: allows authorized people to send notices to all officials and employees in the organization.
- Event Calendar: allows you to manage event schedules for agencies and businesses
- Internal phonebook: Manage information of officials and employees in the agency in the form of contacts with information: photo, full name, date of birth, internal telephone, mobile phone, department, position. ..
- Referendum: The end user can create a referendum according to the needs of the agency whenever an event requires the opinion of many people to send to other users in the system who can comment or vote for meetings. referendum, can view previous comments, votes. It is possible to statistic each option of the content of the referendum to see how many people agree / disagree.
- Photo library: This function helps users to create shared photo albums according to their own topics; Users can rate the votes for photos they have viewed; User can comment on photo.
- Forums: It is possible to create many different forum groups; User can open threads / remove topics; Can reply to topics already in the forum; You can subscribe to receive notifications from the program (Subscription) whenever there are changes related to the posted topic / or new topics posted by others.
Integrated features:
- Send reminders, notifications, alerts via Email
- Integrating MS Office suite (Word, Excel, Outlook ...)
- Mining records and documents directly from My Computer
- Integrated Scanner to digitize documents directly into the system
- Integrate Fax to send and receive faxes from any computer
- Send reminders, notifications, alerts via SMS
- Integrated LCD screen to display calendar, news, notifications
- Software version on a tablet (iPad, Samsung Galaxy, Kindle Fire)

Benefits

Knowing the work to be handled, the jobs being watched
Any information, documents can be found quickly as needed
Low investment costs, high efficiency.
Strictly control the work: improve the processing speed, easily monitor and evaluate the work, standardize the work processes ...
Improve work processing efficiency (reduce processing time, exchange), increase labor productivity
Timely address the deadlock in the workflow, track all activities in the workflow, ensure data interconnection, minimize risks
Operate centrally and help make quick decisions
Save on mail, phone, print and copy space, storage space
Towards a homogeneous information system
Information is safer, more confidential
Inheriting all the advantages of eDocman Plus solution - ready to expand both the need for computerization of management operations and deployment scale.

Please feel free to contact us. We are here to support you!

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